Use case · Class reunion website
One page with the date, the venue and the programme. RSVPs counted against the hall's capacity. Free QR tickets checked in on a phone at the door. A private room for the year, and the photographs afterwards. $49 a year, and the site is still there for the next reunion.
The problem
Four jobs, and a group chat only really does one of them.
Every class has thirty people who are easy to reach and a long tail of everyone else. A public page that turns up in a search, and a directory filtered to your year, find the long tail.
Date, venue, programme, who is hosting. On an event page they stay put, instead of being asked for again every week in the chat.
Sixty maybes is not a number. Yes, Maybe or No from signed-in classmates, counted against the capacity you set, with the seats left on the page.
The list of who came, with current email addresses, the photographs and the year room are all still there for the next reunion.
What it does
All in the one licence, and all on your own hosting.
The event page
Venue, start and end, the programme for the evening and a cover image. A date you have not fixed yet shows as TBA, and an online gathering is flagged as online.
Saturday 24 October
Riverside Hall
RSVP and capacity
Signed-in classmates answer on the event page and can change their mind. On a ticketed event a Yes counts against the capacity and the page shows the seats left; a No releases the seat straight away.
Reunion
15-year reunion, Class of 2011
Tickets
A Yes on a ticketed event issues an eight-character code, with the letters people misread left out, and emails it. The QR code is drawn by your own server and carries a signed check-in link.
K7QM-2XDP
At the door
A volunteer with the events area, and nothing else, opens the QR link with a phone camera or types the code. The answer is one of three: fine, already used, or not recognised. Confirming records who checked the guest in, and when.
Door check-in
K7QM-2XDP
ResultFine
GuestAna Martins
Class of2011
Event15-year reunion
Checked in18:04
BySam, door
Batch rooms and photos
Every class year gets a private discussion room, created by the year existing: nothing to set up, and nobody from another year can open it. After the night, members send in their photographs for a moderator to publish.
Check it yourself
Check it
The Class of 2011 reunion in the demo: the date, the venue and the programme for the night.
Open the eventCheck it
Sign in as the demo member, say Yes, and the QR ticket appears.
Demo sign-inCheck it
One price, unlimited classmates and no per-ticket fee.
PricingCheck it
Albums by year in the demo archive, including a launch evening.
See the archiveCheck it
Tickets are free only, and there are no plus-ones yet. The full list.
LimitationsCheck it
Priced tickets and guest sign-up are on the roadmap, with a release number.
RoadmapThe evening
Class of 2011
18:00Drinks, lawn
19:00Tours
20:00Dinner
21:30Playlist
VenueRiverside Hall
DateSat 24 Oct
Sample data in the live demo
In the live demo the Class of 2011 is hosting a reunion at Riverside Hall on 24 October 2026: drinks on the lawn, tours, dinner in the Hall and the 2011 playlist. Sign in as the demo member and say Yes to see the ticket.
Try it in the demoYour first month
The site earns its keep from week one, well before the venue is booked. A plan for a committee of three.
An event for the reunion with the date as TBA and a few lines on what is planned. It starts collecting the people you were going to chase. If AlumDeck is new to you, the install and the cron line take an evening.
Share the join link in the class chat. Filter the directory to your year and compare it with the old register: every missing name is someone to ask about at the next meeting.
Put the hall's real capacity on the event the day you book it, and switch on tickets if you want a head count at the door. It is an easier conversation now than the week before.
An email campaign to your class-year range: count the audience, send yourself a test, then queue it. Chase the Maybes by name nearer the time; that is where the last fifteen guests come from.
After the night
The photographs go into an album, the attendance list stays in your database, and the next committee inherits a working site rather than a dead group chat.
Same lawn, 15 years on
The Hall, lit up again
Balloons at midnight
Picnic on the river lawn
Dinner in the old hall
The honest part
For a black-tie dinner with allocated tables, use a ticketing service for the evening and AlumDeck for everything around it.
The rest is on the full list of what AlumDeck does not do, and each planned item is on the public roadmap.
Questions
You can, and $49 for a site you keep is less than most single-event tools. It is better value kept running: the same site holds the next reunion, and if the licence lapses in between, the reunion pages stay online and only sign-in pauses.
Set a capacity on a ticketed event. Each Yes counts against it, the public page shows the seats left, and a Yes changed to No releases the seat straight away. Export the final list for the caterer.
No. A Yes on a ticketed event issues a ticket with an eight-character code and a QR code, shown in the member area and sent by email. At the door a volunteer scans it with a phone camera or types the code, and gets one of three answers: fine, already used, or not recognised.
Not yet. Tickets are free, with no price tiers, plus-ones or waitlists. AlumDeck does not take money, so a dinner contribution is collected the way you collect money today, and can be recorded as a gift if someone wants a receipt. Priced tickets are planned for release 1.3.
Every member carries the year they left, so the directory filters to one class, each reunion is its own event with its own RSVP list, and each year has a private discussion room that nobody from another year can open.
Slowly, and a public page helps most: people search for the school years later and find it. Then the directory does the rest. If you have the old paper register, import it (up to 20,000 rows) and every new application is matched against it, with up to eight likely records shown side by side.
It carries on, which is the point. The class list, the photographs and the contact details stay in your own database, and the next committee inherits a working site instead of starting again.
For one live site, yes: every feature, unlimited classmates, no per-ticket fee and no add-ons. You bring the hosting and a domain. Every licence has a 14-day money-back guarantee.
Also for
Appeals with running totals, every gift recorded and a numbered receipt emailed to each donor.
Run an appealA timeline, In Memoriam with the family's consent, a hall of fame and a photo archive.
Keep the historyVolunteer committees that change at every AGM. A site the next committee inherits, with a login for every post.
For associationsSign in as the demo member, say Yes to the Class of 2011 reunion and your QR ticket appears. It puts itself back every night.
Sign-in details on the demo pageResets every night