AlumDeck
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Connect · Mentoring

Ask someone who has done it.

Alumni list the topics they can help with and how many requests they will take each month. Members browse, ask, and the mentor answers. People choose each other; no algorithm does it for them.

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How it works

Mentoring a volunteer can run without running it.

Mentors decide how much they give. Members decide who to ask. The committee just watches it work.

Mentor profile

Mentors set their own terms

A member who wants to help writes a mentor profile: up to 12 topics, the industries they know, a short note and how many requests they will take a month, from 1 to 10. One switch pauses it.

  • No committee approval needed to start
  • Capacity counts accepted and completed requests
  • Hidden from the directory means hidden as a mentor too

Asking

Members ask, with a reason

The mentor list shows every active mentor who is in the directory. A member picks a topic and writes a message. AlumDeck stops the awkward cases: asking yourself, asking the same mentor twice, or asking someone who is full this month.

  • One open request per mentor
  • "At capacity this month" instead of silence
  • The mentor is emailed at once
Sign in and open Mentoring

Every request has a state

Pending, accepted, completed

A request starts pending. The mentor accepts or declines it with a note. Either of them marks an accepted request complete with a line about how it went, and the mentee can cancel while it is still pending. Both are emailed at each answer.

  • Declined requests carry a note, not a shrug
  • Outcome notes the committee can read
  • The mentee can cancel while it is pending

Pending

Accepted

Completed

For the committee

See it working, without running it

Staff with the members area get a read-only list of every request and its state, and new requests appear in the dashboard's attention queue. They can remove a request, but they do not have to manage anyone.

  • Read-only oversight, delete for abuse
  • Counts on the admin dashboard
  • Mentors can be emailed as a group

Why it works for small associations

No spreadsheet, no matchmaker.

The old way was a spreadsheet of names and a committee member making introductions by email. In AlumDeck the mentor publishes what they will help with, the member asks directly, and the mentor's own limit stops anyone being overwhelmed. The committee's job shrinks to telling people it exists.

Mentors are also an audience: tick "mentors only" when you send an email campaign or filter the directory.

Not yet

What mentoring does not do yet.

Where an item is planned, the tag names the release on the public roadmap. Where there is no tag, it is not planned.

  • Mentor matching or suggested mentors Planned: release 1.6
  • Programmes with cohorts, goals and check-ins Planned: release 1.6
  • One-off "flash" mentoring sessions Planned: release 1.6
  • Booking, scheduling or video calls inside AlumDeck
  • Contact details shared on accept (the pair sends a contact request)
  • A committee approval step for new mentors
  • The profile tick box "willing to mentor" and a mentor profile are counted separately, so totals can differ
Everything AlumDeck does not doThe public roadmap

FAQ

Questions committees ask

Does AlumDeck match mentors and mentees?

No. Members browse the mentors, read their topics and choose who to ask. There is no matching algorithm and no suggestions; mentor matching is planned for release 1.6.

Who can become a mentor?

Any active member who is listed in the directory. They fill in a mentor profile and switch it on. There is no approval step, so if your committee wants to vet mentors, agree that outside AlumDeck.

How do mentors avoid being swamped?

Each mentor sets a monthly capacity from 1 to 10. Once that many requests have been accepted or completed this month, their card reads "At capacity this month" until the next one.

How do a mentor and mentee actually talk?

Accepting a request shares no contact details. The pair swaps email or phone with a contact request, then meets however they like: a call, a coffee or their own video link. There are no video calls or booking inside AlumDeck.

Is mentoring switched on after install?

The Mentoring page is in the member menu from the first day. Settings has a Mentoring switch, but today it does not hide the page; wiring it up properly is planned for release 1.1.

Ask a mentor in the demo.

Sign in as a member, open Mentoring and send a request to one of the sample mentors.

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