AlumDeck
Live demo

For colleges & universities

Every batch. One small office.

An alumni office is often two or three people with forty batches to look after. AlumDeck gives you the directory, mentoring, events, giving records and news on your institution's own hosting, for $49 a year, with no cap on alumni records or staff accounts.

Open the live demoPricing - $49 a year

Things you can check for yourself

  • A running install

    Sign in to the demo as an admin: every screen your office would use, with 130 sample members.

    Open the demo

  • No per-record fee

    Unlimited alumni records and staff accounts, for $49 a year per live site.

    Pricing

  • Checkable security

    Admin two-factor, a 60-minute idle sign-out and an audit log kept 365 days.

    Security

  • What it connects to

    SMTP, Cloudflare Turnstile, RSS and CSV, and what it does not connect to yet.

    Integrations

  • Answers for IT

    What AlumDeck does not do yet, written down before anyone asks.

    Limitations

The problems

What an alumni office is up against, in numbers.

  • 0per-record or per-seat fees
  • 13admin areas to divide the work
  • 10privacy choices for every member
  • 365days of audit log, by default

What it does

The programmes you are judged on.

All in the one licence. There is no add-on store and no higher tier holding a module back.

Mentoring

Mentoring that does not burn out your seniors

Alumni publish a mentor profile with topics, industries and a monthly limit between one and ten. Younger alumni send a request with a topic; past the limit the card reads "At capacity this month".

  • Accept, or decline with a note, then mark complete with an outcome
  • An email on every request and every answer
  • The office sees every request in a read-only list
Mentoring

Events

Convocation, reunions and the careers evening

Public event pages with the venue, the times, an online flag and a TBA state. Signed-in alumni RSVP; ticketed events show the seats left and issue free QR tickets for the door.

  • An attendance CSV for every event
  • A reminder email two days before
  • New events emailed to alumni who opted in
Events and RSVP

Seats left on the page

QR check-in at the door

Giving records

The annual fund, recorded and receipted

Appeal pages with a goal, a progress bar and an optional donor wall. The finance office records each gift that reached the institution, and AlumDeck emails a numbered receipt.

  • Receipt numbers with your prefix, such as RCPT-2026-0212
  • Gifts export as CSV, filtered by appeal, method or date
  • This year and last year on the dashboard
Giving records

Heritage

Notable alumni and the institution's story

A hall of fame with portraits, class years and citations, a history timeline, and photo albums by era. Nominations arrive through the contact form; your committee decides.

  • A timeline year can be free text, such as "1960s-70s"
  • In Memoriam entries wait for family consent
  • Members send historic photos for a moderator to publish
History and memorials

Your first month

Four weeks, split by who does the work.

The alumni office never needs a terminal. IT needs one afternoon and then a few minutes a month.

Who does what in the first month
Alumni officeIT or the web team
Week 1Choose the modules to run first. Write the About page and the first timeline entries.Point a subdomain at the hosting, run the six-screen installer, add the cron line, set up SMTP and send the test email.
Week 2Clean the alumni spreadsheet, run the import as a dry run, then for real.Create staff accounts with only their areas. Make admin two-factor compulsory with REQUIRE_ADMIN_2FA=true in the .env file.
Week 3Load the historic student register so applications are matched automatically. Publish convocation and the first reunions.Check the Backups page shows the first nightly run. The restore test runs on Sundays at 04:00.
Week 4Open registration. Send the first newsletter to a class-year range. Switch on mentoring and the job board.Write down the update routine: download the release, swap the folders, update the database.

The honest part

What IT will ask about, answered first.

  • Sign-in through your university's identity provider (SAML or OIDC single sign-on). Planned: release 2.0
  • Two-way sync with a CRM or student records system. Data moves in and out as CSV.
  • A REST API or outbound webhooks. Planned: release 2.0
  • Limiting a staff account to one department. Areas are site-wide.
  • Two-factor sign-in for members. It exists for admin accounts.
  • A service level agreement or phone support. Support is by email.

Everything else AlumDeck does not do is on the full list, and the planned releases are on the public roadmap.

Questions

From alumni offices and IT

How many alumni records can it hold?

There is no limit in the software and no per-record charge. The practical ceiling is your hosting: if a very large list outgrows a shared plan, a small virtual server runs the same install under the same $49 licence.

Can departments and the placement office have their own logins?

Yes, with no seat charge. Each staff account gets specific areas out of 13, so the events coordinator gets events and nothing else. Areas are site-wide: someone who can edit events can edit every event, not only their department's.

Does it replace our main website?

No, and it should not. The usual set-up is a subdomain such as alumni.yourcollege.edu beside the main site. Logo, colours, menus, footer and homepage blocks are settings, so it can match your brand without anyone editing templates. There is no custom CSS field.

Who applies security updates?

You do, or IT does. Releases are published on the changelog and applied by hand: download, swap the folders, update the database. The licence covers every release dated within your paid year. That is the trade of self-hosting: a hosted platform patches for you and charges for it every year.

Can we get our data out if we leave?

Yes. Members, gifts, event attendance and survey results export as CSV from the admin, and the whole database is on your server anyway. There is no exit fee and nobody to ask.

We have several campuses and degree levels. Does that work?

One install serves one institution. Members are grouped by the year they left, and the list of leaving levels (undergraduate, postgraduate, diploma or your own names) and its label are settings. Campuses are not modelled separately.

Also for

Not a college? Read the page that fits.

  • Alumni associations

    Volunteer committees that change at every AGM. A site the next committee inherits, with a login for every post.

    For associations

  • Schools

    One member of staff, a spreadsheet of leavers and a cupboard of photographs. A renewal nobody has to defend.

    For schools

  • Developers and agencies

    Installing it for a client on shared hosting. Requirements, the installer and one licence per site.

    For developers

Sign in as the alumni office.

The demo admin has every area open: registrations, events, giving, mentoring and email. It puts itself back every night.

Open the live demoPricing - $49 a year

Sign-in details on the demo pageResets every night